Bring Your Own Device (BYOD) Policy

Opus Works grants its employees the privilege of purchasing and using computing devices of their choosing at work for their convenience. Opus Works reserves the right to revoke this privilege if users do not abide by the policies and procedures outlined below.

This policy is intended to protect the security and integrity of Opus Works’s data and technology infrastructure. Limited exceptions to the policy may occur due to variations in devices and platforms.

Opus Works employees must agree to the terms and conditions set forth in this policy in order to be able to connect their devices to the company network.

Acceptable Use

• Opus Works defines acceptable business use as activities that directly or indirectly support the business.
• Opus Works defines acceptable personal use on company time as reasonable and limited personal communication or recreation, such as reading or game playing.
• Employees are to refrain from accessing certain websites / media during work hours, while connected to the corporate network at the discretion of the company.
• Devices may not be used at any time to:
  • Store or transmit illegal materials
  • Store or transmit proprietary information belonging to another company without consent from that company
  • Harass others
• The following types of software are not allowed to be used whilst connected to company networks, or whilst working on company time:
  • P2P file sharing
  • Tor exit nodes
• Employees may use their mobile device to access the following company-owned resources:
  • Email, Calendars, Contacts, Documents, etc.
• It is illegal to text or email while driving within the UK. Don’t do it.
  • It is better not to talk on the phone while driving, even if using hands free.

In order to bring your own device and use it for work purposes, the device must be up-to-date and secure, meeting the requirements of relevant policies, e.g. Laptop Policy.

Devices and Support

• If in doubt whether you should use the device, discuss with the ISMS Committee.

Reimbursement

• The company may reimburse the employee for usage of devices at their discretion through the existing expenses process.

Security

• In order to prevent unauthorised access it is required that all devices be protected using security features of the device, e.g. using screen lock, fingerprint recognition.
• Devices must be locked (e.g. with a password or PIN) if left idle.

Termination of Employment

• In the event of termination of employment, the employee must remove all company data and software owned by the company from their personal device. See the Leaving Policy for more details.

Risks/Liabilities/Disclaimers

• Opus Works reserves the right to disconnect devices or disable services without notification.
• Lost or stolen devices must be reported to the company within 24 hours so that attempts to contact are not made. Employees are responsible for notifying their mobile carrier immediately upon loss of a device.
• Employees are expected to use their devices in an ethical manner at all times, and adhere to the company’s acceptable use policy as outlined above.
• Employees are personally liable for all costs associated with their devices.
• The employee assumes full liability for the risk of the device becoming inoperable or damaged while carrying out work for Opus Works, e.g. by dropping the device, or the device being hacked.
• Opus Works reserves the right to take appropriate disciplinary action up to and including termination for noncompliance with this policy.

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